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Administrative Assistant

John Anthony Family of Wines

Napa, CA

Administrative Assistant

Job Description:

John Anthony Family of Wines is a high-growth company in downtown Napa. Founded by a second-generation Napa Valley vintner, our portfolio includes JaM Cellars, John Anthony Vineyards, FARM Napa Valley and other brands that collectively receive multiple 90+ scores, and top Nielsen ratings for volume growth across the country. We move fast, love what we do and have a smart, tight-knit team.

Competitive compensation, depending on experience and World Class Benefits, while working with a fun team in downtown Napa, CA.

This position is available June 1, 2021.

Job Responsibilities include but are not limited to:

•  Open the office daily
•  Greet and welcome guests upon arrival; bring them coffee/water, etc.; set up and organize conference rooms following meetings
•  Answer multi-line phone, screen, and forward incoming phone calls to appropriate person; provide information in person and via phone to guest/vendor inquiries
•  Calendar management: schedule and add items to calendars as directed
•  Direct visitors to the appropriate person; receive/sign for packages
•  Ensure reception area and office space is tidy and presentable at all times
•  Coordinate meetings and organize catering for company/sales events (on occasion after working-hours/weekends)
•  Pick up mail at four locations daily; open, sort and distribute incoming correspondence
•  Assist with clerical duties such as filling, photocopying, scanning, organizing, and maintaining company informational binders
•  Assist various departments as needed: accounting, marketing, sales, winemaking/production
•  Ship packages/documents via FedEx, UPS, USPS, and notifying customer/sending them tracking information; Overnight last-minute checks or other important documents
•  Take daily deposits to local banks
•  Coordinate the repairs and maintenance of office equipment, including copier, computers, printers, coffee machines, dishwasher, microwave, etc.
•  Maintain kitchen/office supplies inventory by checking stock, anticipating needed supplies; placing and expediting orders for supplies; verifying receipts of supplies
•  Assist with managing guest lists/RSVPs for company events
•  Compile birthday wine allocation and cards for employees; ship wine to out of state employees
•  Create and update various miscellaneous reports and documents as directed
•  Assist with moving items to and from various corporate locations including company warehouse


This is an entry-level position. Professional/Administrative experience is welcomed, but NOT required.
Degree or Degree-in-progress preferred, but not required.
Ideal candidate will be detailed-oriented, have a positive attitude, possess flexibility, and be willing to learn on the job while also having fun!
Must be able to lift cases of wine (~40 pounds)
Must have car/driver’s license; mileage will be reimbursed
Napa resident preferred

Additional Information:

Job Posted:
Thursday, April 8th
Type of Work:
Full Time

Contact Information:

John Anthony Family of Wines
Elizabeth Imboden