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Executive/Personal Assistant

Long Meadow Ranch

St Helena, CA

Job Description:

Long Meadow Ranch is a family-owned agricultural enterprise producing grapes and wine, olives and olive oil, grass-fed beef and lamb, fruits, vegetables, and eggs in the Napa Valley, Anderson Valley and Marin County. The Long Meadow Ranch operations also include an acclaimed farm-to-table restaurant, a general store and wine tasting bar in the historic Logan-Ives House, an outdoor cafe, a farmer's market, a working garden and a variety of unique event spaces all located at Farmstead at Long Meadow Ranch. 

Long Meadow Ranch has a unique opportunity for an Executive/Personal Assistant to be an integral member of our team. This position provides high level administrative support to the CEO for business and personal matters. The Personal Assistant must be able to work independently and under pressure at times to handle a wide variety of tasks and handle confidential matters with discretion.

Responsibilities include:
-Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
-Process incoming and outgoing mail daily
-Provide administrative support for banking, medical and personal matters
-Prepare supporting documents for meetings and travel
-Perform errands for operations and personal matters as needed
-Develop and utilize filing and retrieval systems for record-keeping
-Assist with communications from mail and email by proofreading, researching, and routing correspondence
-Assist with drafting letters and documents
-Maintain office supplies inventory by checking stock; anticipating needed supplies
-Welcome clients and personnel by greeting them, in person or on the telephone for meetings; providing beverages and food as requested
-Answer or direct inquiries
-Maintain confidence and protect personal and company operations by keeping information confidential

-2-3 years of executive/personal assistance experience, ideally
-Be available 15 - 20 hours/week (3 days a week) with flexibility to be available for scheduled events
-Excellent organization and communication skills
-Strong sense of trust and confidentiality
-Strong computer skills with experience in Google products and Microsoft 360
-Self-motivated, reliable and punctual
-Flexible, easily adapts to change and anticipates needs
-Valid driver’s license
-Must be able to lift 40 lbs
-Pre-employment background check

Apply online at

Additional Information:

Job Posted:
Friday, October 30th
Type of Work:
Part Time