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Events Services Manager


St. Helena, CA

Job Description:

WineTalent is working with our client, Farmstead at Long Meadow Ranch, on an Events Services Manager search.

About Long Meadow Ranch: Long Meadow Ranch is a family-owned agricultural enterprise producing grapes and wine, olives and olive oil, grass-fed beef and lamb, fruits, vegetables, and eggs in the Napa Valley, Anderson Valley and Marin County. The Long Meadow Ranch operations also include an acclaimed farm-to-table restaurant, a general store and wine tasting bar in the historic Logan-Ives House, an outdoor cafe, a farmer's market, a working garden and a variety of unique event spaces all located at Farmstead at Long Meadow Ranch.

About the Opportunity: We have a unique opportunity for a motivated Events Services Manager to join our events team! Events at Long Meadow Ranch include Live Fires, Guest Chefs, Beer and Wine Dinners, weddings, corporate meetings and occasional offsite events. We are searching for an enthusiastic individual who is looking to ensure that all event activities are carried out professionally, to company standards and at the highest level of service. Results, integrity and teamwork are important for success in this position.

Coordinate details of events such as conferences, weddings, birthdays, anniversaries, rehearsal dinners, charity events, sales meetings, business meetings, employee events and brand events
Create and update organized, detailed and precise banquet event orders according to company time standards to reflect details regarding menu and beverage selections, rental equipment, guest counts, change orders and set up/strike
Prepare and distribute all banquet event order preparation including instructions for setup to event staff including sales managers, event operations manager, event sous chefs and events line staff
Ensure deadlines are met for head counts, cut-off dates and deposits
Manage rental and other event service expenses according to budget
Facilitate and manage all contact with outside vendors as well as receive and supervise installation and breakdown of rental equipment
Update and distribute floor plans and seating arrangements for events and meetings
Attend weekly departmental meetings to receive information and distribute reports
Conduct site visits for clients to plan details including menus, setup and seating and manage client correspondence
Conduct pre-meeting client walkthroughs to ensure accuracy of all BEO and client needs
Assist with administrative responsibilities related to inquiry responses, including requests for proposals, as well as inquiries via email, phone or in-person
Work with the Event Operations Manager to provide leadership for the Events front of house staff as well as recognize and motivate staff and coach for operational excellence
Provide continuous, constructive feedback and guidance to events front of house staff
Assist the Event Operations Manager with the recruitment, selection, training, scheduling, counseling and discipline of Event front of house staff
Develop and maintain systems for efficient process to organize calendars, event orders, checklists and other event paperwork
Provide coverage and support in times of absences of other event team members
Maintain cleanliness and organization of the office areas
Manage inventory of event equipment including tables, chairs, projectors, and other materials
Attend networking events to increase referrals
Assist in other duties as assigned by the Director of Event Sales

Education, Experience and Required Skills
Bachelor’s degree in Hospitality or Hotel Management or closely related discipline.
At least 2 years of experience in hospitality and event management in the restaurant, resort, or hotel industry.
Detail-oriented work habits and strong organization skills required.
Excellent personal, written and verbal communication skills.
Extensive knowledge of computers including Google Apps, Microsoft Office and Tripleseat (or similar event management program)
Ability to stay calm under high pressure situations.
Ability to quickly solve problems when they happen.
Ability to prioritize and handle multiple tasks with minimal supervision.
Ability to adhere to company standards for response times and deadlines.
Must have a valid CA driver’s license and maintain a clean driving record.
Ability to lift 50+ lbs.
A pre-employment background check is required.

Compensation and Benefits:
This is a full-time, salaried position.
Competitive compensation depending on experience plus benefits including medical/dental insurance, paid vacation and 401(k).

About WineTalent: WineTalent is a wine industry focused recruitment company. We work closely with our clients and our job seekers to find the right fit of talents, experience and work environment. All inquiries will be kept strictly confidential.

WineTalent: The Right People for the Job

Additional Information:

Job Posted:
Wednesday, November 20th
Type of Work:
Full Time
Salary Information:
Salary plus benefits
Reference No: