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A/P Specialist

The Napa Valley Reserve

St Helena, CA

Job Description:

Located in the heart of the Napa Valley, The Napa Valley Reserve is currently recruiting an A/P Specialist. The A/P Specialist is responsible for processing payments and other accounting related support services, reporting to the Winery Controller. This position requires assisting in the daily operations of the Finance department and upholding the integrity and confidentiality of The Napa Valley Reserve financial transactions. This position will also take on office administrative duties to help support daily operations. Our employees are committed to providing excellence in service and customer satisfaction.


ESSENTIAL DUTIES AND RESPONSIBILITIES:
o Weekly full-cycle accounts payable
o Gather and distribute invoices for manager approval
o Validate coding, allocations, and approvals
o Code recurring transactions
o Enter coded and approved invoices into accounting software
o Scan entered invoices into shared database
o Process checks
o? Generate checks from accounting software
o? Collate checks with invoice backup
o? Arrange for signatures with general manager
o? Mail signed checks
o? File check stubs with invoice backup
o Corporate credit card processing
o? Gather receipts and validate coding
o? Update coding spreadsheet for approval
o? Enter coded transactions into accounting software
o Administrative duties to include filing, office organization, office supply orders and office supply inventory control

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
o Performs all duties as assigned

QUALIFICATION REQUIREMENTS:
o? Minimum AA or equivalent a plus
o? Basic Accounting knowledge a plus
o? Excellent oral and written communication skills
o? Proficient in computers with emphasis in Microsoft Office, Excel
o? 10-Key by touch
o? Ability to discreetly handle highly confidential information and to maintain confidentiality of same
o? Excellent problem-solving, time-management and organizations skills; must be able to prioritize workload
o? Professional, efficient and detail-oriented
o? Must have initiative, enthusiasm and self-motivation
o? Ability to multi-task
o Work well with others
o? Ability to work in a fast paced growing environment
• 
Willingness and ability to:
- Lift and handle materials weighing up to 50 pounds
- Sit at desk for extended periods
- Grasp, stoop, squat, climb stairs, push or pull, carry, and reach over shoulder
- Work overtime as needed

The Napa Valley Reserve is an Equal Opportunity Employer.

Additional Information:

Job Posted:
Wednesday, November 7th
Type of Work:
Full Time