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Administrative Assistant

Trinitas Cellars

Napa, CA

Job Description:

Please follow this link to apply:,28226.html

Napa Winery is seeking Administrative Assistant for our corporate office located in Napa, CA.

Job Summary:

Administrative Assistant provides accounting, compliance and administrative support to CFO, support Winemaker with production logistics, and assist sales team.


•  Process California and National wholesale orders in Vinosmith, QuickBooks and Vin65/WineDirect

•  Manage wine inventory at multiple locations: monitor levels, process re-stock orders

•  Manage accounts receivable: enter electronic payments, create invoices and send balance statements, execute collection calls and reminder emails

•  Respond to the sales team emails and requests

•  Manage accounts payable: review vendor invoices and enter in QuickBooks

•  Prepare month end sales report and enter month end sales entries from Vin65/WineDirect into QuickBooks

•  Reconcile cash received from tasting room

•  Enter sales samples in Vin65/WineDirect

•  Enter distributor bill backs

•  Create and send form 1099 for eligible vendors

•  Manage production logistics, bottling and harvest: obtain quotes and agreements, order supplies

•  Assist with administrative production tasks: provide bulk wine/inventory reports through Vintrace, obtain chemical/lab analysis reports

•  Prepare monthly TTB 5120 forms

•  Manage compliance using ShipCompliant: obtain new and renew existing licenses, label registrations

•  Supervise ShipCompliant monthly filing process and file manual compliance reports

•  Other admin support duties and responsibilities

Ideal Candidate Will Have:

•  Proficient with Microsoft Office (Outlook, Excel, Word), QuickBooks, Vin65/WineDirect and ShipCompliant preferably

About us:

Our winery loves to connect with visitors and find wines that will be loved for years to come. More often than not, people leave our winery feeling part of the family and future history of the winery - and they are.

We are an equal opportunity and E-Verify Employer M/F/V/D

Please follow this link to apply:,28226.html

Additional Information:

Job Posted:
Wednesday, May 16th
Type of Work:
Full Time